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Subject: Minutes of
DMS Board Meeting
Date:
February
7, 2005
Location:
Dick & Lorraine
Fleming’s Residence,
Centreville, DE
Attendees: Carl Muendel, Fran Poniecki, Karissa
Hendershot, Alex Kane, Margie Marshall, Wendy Sbriglia, Eric Meier, Bob Asreen, Scott
Peters, Ken Casey, Diana Volcheck, and Wayne Urion.
President
Karissa Hendershot called the meeting to order at 7:45 PM. There were 3 items on the
Agenda that she wanted to address:
1. Legal issues regarding the DMS application for
non-profit status;
2. The
status of the web site; and
3. Membership.
Item
1: Legal issues regarding the DMS application
for non-profit status.
- Scott
stated that the IRS requested that DMS make changes to it constitution and the application
the application that was filed for non-profit status.
Scott filed the amendment to the constitution, which both he and Marty Mackereth,
the DMS Secretary, signed. The application
has been filed with the IRS to go along with the new constitution. The fiscal year for the DMS has been changed so
that it ends on December 31...The club will have 1024 recognition for the years between
1960 and 2004. From 2004 on, club will
have a tax exemption as a 501 C3 organization so we will be able to write receipts for
gifts and donations.
- Scott
reported that the changes that have been made to the constitution have been published in
the February issue of the Geogram. The vote
on the changes to the constitution will take place in 60 days (April meeting). The club should be tax exempt in March.
- Scott
stated that the minutes of the board meetings as well as field trip sign-up/attendance
sheets need to be kept on file so as to avert possible liability issues for the Board
regarding its decisions.
- The
topic of individual liability for board members was briefly discussed by Scott. It doesn’t appear that our insurance through
EFMLS covers liability for individual board members.
We were all in agreement that we should look into the matter further and Eric Meier
volunteered to do so and report back to the board.
Item
2: The status of the web site
- Ken
Casey announced that the DMS website www.delminsociety.net
had been moved from his website and is officially up and running at its new host
HostMySite.com. He made the initial payment
to the web server to host the site for 1 year. HostMySite.com
will also renew the registration for the website name each year so for ~$170 the company
will host the site and renew the registration.
- The
topic of whether or not to put the current issue of the Geogram on the web site was then
discussed. Karissa stated that if DMS posted
the current issue on the newsletter on the website, there would be no reason for most
people to join the club or renew their membership. The
discussion then revolved around putting back issues on the website but it was mentioned
that if multiple issues of the newsletter were posted on the website then an index would
be needed. A motion was then made, seconded
and passed by voice vote of all those present to post only the September issue the Geogram
starting with 2004 as it is the first newsletter after the elections and has the new list
of officers, etc.
Item
3: Membership
- Diana
Volcheck
handed out a members list with membership broken out into categories including members,
non-renewals, and courtesy mailings as of 2/4/05. There
are 31 non-renewals. Fran Poniecki
volunteered to call those on the list.
- A
motion was made, seconded and
passed by voice vote of all those present to make Keith Robertson an Honorary Member for
all of his years of service to the DMS.
Other
business:
- The
DMS Treasurer, Wendy Sbriglia, reported that there was money in the treasury but that she
didn’t have the current statements from the bank with her.
- Field
Trip coordinator, Bob Asreen, stated that with the exception of a request for 15 slots
into the Lee Creek Mine this spring, plans for fieldtrips would be made after the Show.
- There
was a “Behind the Scenes” trip that was being
sponsored by the Society
of Natural History of Delaware
to the University
of Pennsylvania Museum
- TLS
was going to the Museum of the American Indian in April, DMS members could attend if space
was available and that the cost was $25. She
would make this announcement at the next meeting.
The
meeting was adjourned at 9:45 PM.
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